Automated reconciliation software, bank against books.

It depends on where the books live. Xero, QuickBooks and Sage reconcile their own bank feeds well, one statement line at a time. Dedicated reconciliation software earns its place when the data is not already inside one platform: a PDF statement, a bank the feed does not cover, a migration, or hundreds of lines to clear at once. Bank Reconciler takes the statement in whatever form the bank gives it, matches it against the books from Xero, QuickBooks, Sage, Pandle, FreeAgent or YNAB, scores every exception and pushes fixes back.

One that copes with the files clients actually send. For a small practice that usually means CSV exports from any bank, PDF statements, and books held on several platforms. Bank Reconciler handles all three, runs the bank-to-books and invoice-to-payment reconciliations from the same upload screen, and has a permanent free tier, so it can be tried on a real client file before anyone pays.

Payment reconciliation is checking that every payment you expected to receive or make actually went through the bank, for the right amount, and is recorded against the right invoice. In practice it means matching a list of invoices to the money that settled them, then chasing what is unpaid and clearing what was paid but never recorded. Bank Reconciler's invoice and payment mode does that matching and gives each pair a confidence score.

Invoice reconciliation pairs each invoice with the payment that settled it. To reconcile one, find the payment on the bank statement, check the amount agrees (or that any difference is explained, such as a discount or a bank charge), then mark the invoice paid against that payment. Billing reconciliation is the same check run from the sales side: every bill raised against the money received. Across hundreds of invoices it is a matching job: upload the invoice list and the payment list as CSV files and Bank Reconciler returns the matched pairs, the invoices with no payment and the payments with no invoice.

Accountants usually group them as bank reconciliation (the statement against the cash book), customer and supplier reconciliation (the sales and purchase ledgers against statements and payments) and balance sheet or general ledger reconciliation (each balance against its supporting evidence). Bank Reconciler covers the first two: bank against books, and invoices against payments. (If someone says there are two types, they usually mean the first two.) Balance sheet reconciliation of accruals, prepayments and other control accounts happens in your accounting software or year-end working papers.

Xero automatic reconciliation is partial: Xero suggests matches and applies bank rules, but each line still needs an OK. Bank Reconciler reconciles the statement against the Xero books outside Xero, lists every difference, and posts missing lines back to Xero as reconciled bank transactions. Reconciling inside Xero instead? See Xero bank reconciliation.

It can explain one and tick a short list, but a general chatbot is not built for a full statement: it can lose or invent lines in long tables and leaves no audit trail. Bank Reconciler matches every line on a compiled engine, shows a confidence score behind each suggestion, and exports a PDF report and a CSV of everything missing from or extra in the books.

Yes. Upload a CSV from the bank and one from the books and run the reconciliation. No connection is needed. The integrations save the export step and let you push fixes back, but they are a convenience, not a requirement.

Drop the PDF into the converter. The universal parser reads digital PDFs, scanned statements and phone photos without a per-bank template and returns a clean CSV with dates, descriptions and amounts, ready to reconcile. Converting uses two credits a line.

The matching runs at over 5,000 lines a second, so a year of transactions for a busy business clears in minutes. Each uploaded file can be up to 10MB; split larger exports into batches.

Yes. The free tier is permanent, not a trial: no card, and 1,000 one-off credits, enough to reconcile 1,000 statement lines at one credit a line. Starter, at £5 a month, adds 5,000 credits every month.